Regular Abstract Submission
Open for Abstract Submission: 8 March 2023 (Noon SGT/ UTC+8)
Deadline for Abstract Submission: Extended to 31 May 2023 (Noon SGT / UTC+8) – Abstract Submissions are CLOSED
Notification of Result: by 31 July 2023
Late-Breaking Abstract Submission
Late-Breaking Abstract Criteria & Eligibility
Open for Abstract Submission: 3 July 2023 (Noon SGT/ UTC+8)
Deadline for Abstract Submission: 18 July 2023 (Noon SGT / UTC+8) – Abstract Submissions are CLOSED
Notification of Result: by 7 September 2023
IMPORTANT – Please read the guidelines below before submitting an Abstract
- The person submitting the abstract will automatically be the Presenting Author and the corresponding author.
- The presenting authors must be one of co-authors of the submitted abstract.
- There is no limit on how many abstracts can be submitted by a single presenting author.
- Abstracts must be submitted electronically through the online abstract submission platform.
- The presenting authors must ensure that all authors have given their consent to be listed as co-author on the submitted abstract.
- Authorship and author order should be agreed upon by all authors.
- The presenting authors must declare that the material in the presentation is original and that it will not be published or presented elsewhere before the APSR 2023 Congress. (See Publication of Abstracts -# 7)
- The presenting authors are required to complete a Declaration of Conflict of Interest. Abstracts supported in whole or in part by tobacco or tobacco-related industry will not be accepted.
- The presenting authors must specify their own sponsoring entity in addition to that of all co-authors.
- The presenting authors must choose one category for each abstract from the following:
- Clinical Respiratory Medicine
- Cell and Molecular Biology
- Clinical Allergy and Immunology
- Environmental & Occupational Health and Epidemiology
- Respiratory Infections (non-tuberculous)
- Lung Cancer
- Respiratory Neurobiology and Sleep
- Critical Care Medicine
- Bronchoscopy and Interventional Techniques
- Pediatric lung disease
- Respiratory Structure and Function
- Pulmonary Circulation
- Interstitial Lung Disease
- The presenting authors may request their preferred presentation method as oral, poster, or either. Please be reminded that the Scientific Program Committee will take the request into consideration but will ultimately decide which method will be allocated to the abstract.
- Submission of closely related abstracts from the same group is discouraged.
- Splitting of a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
- Submission and presentation of abstracts are subject to the principle of no duplication or plagiarism in publications. Breaching of such rules will lead to rejection of submission or presentation at the Congress without refund of registration fee. All decisions are final with the Central and Local Congress Committee.
- If identical abstracts are found to be submitted, only the abstract on the latest date of the submission will be considered for evaluation without prior notice.
- The presenting authors are responsible for the accuracy of all contents of the abstract.
- By submitting the abstract, the presenting authors confirm that the presented study meets the ethical guidelines for research and publication, including the legal requirements of the country in which the study was conducted.
Format and Content
1. Language: English ONLY
Abstracts that contain non-English words/characters shall be rejected without prior notice.
- Authors’ names should be provided in:
- initial capital/lower case, NOT all capital/lower case.
- full name, in ‘Given name Family name’ order.
⇒Example: (Incorrect) John S. / J. Smith / JOHN SMITH
(Correct) John Smith
- Post nominal/degrees are NOT required
- If there are more than 20 authors, download the form for Abstract submission with more than 20 authors and send to email@example.com by the submission deadline. (Details are given in the online submission platform)
- The 1st author’s affiliation should be listed first.
- Department, Institution, City, Country/Region must be provided in each corresponding field.
- Full name of author’s institution must be provided.
⇒Example: (Incorrect) AP Hospital
(Correct) Asian Pacific Hospital
- If authors do not have fixed affiliations, provide the affiliation where the work was conducted and/or patient was treated.
- Job position/role (e.g. Registrar, Trainee, etc.) should not be included in affiliations.
- If there are more than 20 affiliations, download the form for Abstract submission with more than 20 affiliations and send to firstname.lastname@example.org by the submission deadline. (Details are given in the online submission platform)
- The abstract title should be less than 25 words
- Capitalize the first letter of the title only (do not use all caps). *exception : unique words
⇒Example: (Incorrect) THE SOLUTION TO AIR POLLUTION
(Correct) The solution to air pollution
5. Abstract Structure:
Abstracts that do not comply with the size requirement and structure may be rejected without prior notice.
- The abstract body must be less than 250 words
- The following are excluded from the word count:
- Author / Affiliation information
- Keywords in the “Keywords” field
- References in the “References” field
- Acknowledgements/Disclosure statement
- Table/ Image
- The abstract must have the following sub-headings depending on abstract type:
- Original Research: Background and Aims – Methods – Results – Conclusion
- Case Report: Introduction – Case Report – Discussion
- Abbreviations must be defined in parentheses on first mention in the text.
Keywords should be limited to THREE and provided in each corresponding field.
Abbreviations should be avoided in the keywords list.
- Any references included in a reference list must be cited within the abstract.
8. Acknowledgements/Disclosure statement:
Any Acknowledgements or Disclosure Statement should be listed in each corresponding field if any.
9. Case Report:
- A case report should describe only a single case and contain a description of the actual case, and a discussion of the novelty and importance of the specific case.
- A case report must have the designated sub-headings. (See Format and Content – #5 Abstract Structure in the Abstract Submission Guideline)
10. Systematic Review and meta-analysis:
- Systematic reviews that include clear questions and scientific analysis such as meta-analysis CAN be submitted.
- Systematic reviews and meta-analysis must have the same sub-headings as the Original Research. (See Format and Content – #5 Abstract Structure in the Abstract Submission Guideline)
11. Literature review
A literature review abstract can NOT be submitted.
Figure and table that do not comply with the requirements and are considered inappropriate may be removed without prior notice.
- Inclusion of tables and figures is discouraged and should be limited to a maximum of 1 figure or 1 table.
- The figures should be limited to a single graph or image – figures containing multiple graphs or images will not be published with the abstract.
- Author headshots are not appropriate figures and will not be published.
- If a table or figure is included, it must be cited in the abstract text.
- Figures must be sharp and all text must be legible.
- Format: JPG or JPEG format ONLY – Extension should be .jpg / .jpeg
- Recommended size for optimal resolution:
- Tables: up to 5 columns x 8 rows (larger tables will not be published)
- Figures: a minimum resolution of 300 dpi and a minimum width of 169 mm
- Maximum file size: 20MB
- Filename: Alphanumeric characters ONLY
- When including a table, it is recommended to save the table as an image before uploading it
- Correspondence relating to the abstract will be sent to the presenting author’s email address provided in the online submission platform.
- Check both your inbox and junk mail folder for email notifications.
- If your email settings only allow emails from specific domains and addresses, it may prevent the email from entering your inbox. Please check to ensure that your settings allow emails from: @theapsr.org / email@example.com / firstname.lastname@example.org
Confirmation on Receipt of Submission /Edit/Withdraw
- A confirmation e-mail will be sent to the presenting author with Abstract ID and Password from APSR 2023 Submission Desk email@example.com upon receipt of your submission /Edit/Withdraw
- If the presenting author does not receive the confirmation email within 24 hours, please contact firstname.lastname@example.org
- Please keep the confirmation e-mail for future reference until receipt of result notification.
ONLY the presenting author will be notified of the abstract submission status, session formats, and scheduling of presentations by the APSR 2023 Singapore Congress Secretariat email@example.com by 31 July 2023 (Regular Abstract Submission) / 31 August 2023 (Late-Breaking Abstract Submission). The presenting authors are responsible for informing all co-authors about the status of their submitted abstract.
Payment of Registration fee
- The presenting authors of the accepted abstracts must complete the payment of the registration fee before the “cutoff” date. The cutoff date will be stated in the acceptance letter.
- No registration of the accepted abstract’s presenting author for the Congress before the “cutoff” date will result in losing eligibility for presenting at the Congress without prior notice (The cutoff date will be stated in the acceptance letter)
Publication of Abstracts
- Only abstracts presented during the Congress will be published in a supplement of Respirology, known as the Abstract Supplement.
- For abstracts that are accepted for presentation, the contents including names of authors, will be published as they appear in the submitted abstract in the Abstract Supplement.
- The copyright of individual abstracts in the Abstract Supplement remains with the author.
- Authors of accepted abstracts are expected to comply with the Ethical Considerations outlined in Respirology’s Author Guidelines (https://onlinelibrary.wiley.com/page/journal/14401843/homepage/ForAuthors.html#Policy).
- Authors must agree that their abstracts may be published on the Congress website or elsewhere, either prior to or during the Congress, as well as in a supplement of Respirology that may be distributed in print and electronically.
- The APSR reserves the right to remove from any publication any abstract that does not comply with the hereinabove.
- Authors can submit findings which are published in the supplement of Respirology to other journals but are required to disclose the prior abstract publication to the journal they are submitting to. However, the following will be regarded as an encore abstract in the supplement of Respirology and the abstract will need to be withdrawn:
An author submits the findings to the congress as an abstract, and simultaneously submits the same findings to Respirology/other journals as a full paper, which is then accepted by Respirology/other journals and published before the congress.
Abstract Awards and Application
- ONLY the presenting authors who are first authors are eligible to apply for any awards.
- Application for abstract awards must be made online at the time of abstract submission.
- Award-winning abstracts are selected among abstracts submitted only during the regular submission period, NOT during the late-breaking abstract submission period.
- In case a presenting author of the award-winning abstract does not present the abstract onsite at the Congress, the award will be canceled.
Changes and Withdrawals
- A submitted abstract can be edited at any time until the abstract submission deadline. Please login to the online abstract submission platform and click “Edit” to make changes to the submitted abstract.
- If you would like to change the presenting author after the abstract submission deadline, please contact the APSR 2023 Singapore Congress Secretariat by 30 June 2023. A substitute presenting author must be one of co-authors provided when submitting the abstract.
- A submitted abstract can be withdrawn at any time until the abstract submission deadline. Please log in to the online abstract submission platform and click “withdraw” to withdraw your abstract.
- If your abstract is accepted for presentation but requires withdrawal, please contact the APSR 2023 Singapore Congress Secretariat by 1 August 2023.
⇒ APSR 2023 Singapore Congress Secretariat firstname.lastname@example.org
- All abstracts are evaluated anonymously by the relevant Assembly leaders based on the following 3 main criteria (on a scale of 1 to 5):
- Scientific Validity
- Clinical Impact
- The Scientific Committee reserves the right to accept or reject an abstract.
- Certificates will be issued to the abstract presenters.
The presenting authors are required to include APSR Disclosure form when presenting the abstract. The Disclosure Slide will be provided to presenting authors of accepted abstracts after result notification.
- Oral abstract presenter: Include the APSR Disclosure slide next to the cover slide.
- Poster abstract presenter: Decorate the APSR Disclosure form above the poster.